Brikly
Brikly
CostingBrik

Know the true costof every recipe.

Live ingredient prices, recipe margins and supplier comparisons, without spreadsheets that go stale.

Start free for 3 monthsSee how it works

Then £39/month for your first location, £19/month per additional. No card to start.

Works with

SquareSumUpXeroQuickBooksSage
CostingBrik recipe view: Latte (Regular) showing live cost £0.44, sells at £4.25, 87.5% gross profit, with sales from Square POS

The pain CostingBrik fixes

  • Spreadsheets that go stale the moment a supplier price changes.

  • Recipes priced six months ago that lost you margin you’ll never see.

  • An end-of-year P&L that tells you what went wrong, when it’s already gone wrong.

CostingBrik fixes all three. Live.

Live recipe costing

Every recipe, costed live.

Build recipes once. As supplier prices move, costs and margins update across every recipe that uses that ingredient. No re-pricing weekend, no spreadsheet panic.

  • Ingredient sub-recipes (sauces, doughs) so nothing’s costed twice.
  • Yield, waste % and packaging built in.
  • Margin and suggested price visible the moment you save.

Bakery

Butter Croissant

Recosted when butter went up yesterday

Live

Croissant dough

85g · house batch

£0.42

Butter, unsalted

32g · @ £6.40/kg

£0.20

Egg wash

5g · whole egg

£0.04

Greaseproof + bag

1 · set

£0.05

Cost per portion£0.71
Sells at£3.20incl. VAT
Gross profit
87.5%£3.10
42 sold last week · Square

Invoice review

brewery-lane-4821.pdf

4 of 4 matched

WHL MILK 2L

Whole milk 2L

£26.40

98% match

CFE BEAN HSE 1KG

House blend beans 1kg

£84.00

98% match

CUP 8OZ X500

Takeaway cup 8oz

£38.50

98% match

PSTRY ASRT

Pastries assorted box

£22.10

Review · 62%
Pattern learned · Brewery LaneApprove all →

AI invoice capture

It learns your suppliers, then does the typing.

Photo, PDF or email forward. CostingBrik reads the line items, matches them to your ingredients and updates prices everywhere. The more invoices it sees from a supplier, the less you have to review.

  • Photo, PDF or forward straight from your inbox.
  • Line-item matching that learns your patterns.
  • Confidence scores so you only review the borderline matches.

Accounting integration

Invoices flow straight to your books.

Captured invoices land as draft bills in Xero, QuickBooks or Sage, already coded. Cut bookkeeper hours, or skip them entirely.

  • Drafts, never auto-posted, you stay in control.
  • Line-item coding that respects your chart of accounts.
  • Attachment included, so the original invoice is one click away.

Connects with

XeroQuickBooksSage

Draft bill

Brewery Lane Wholesalers

Invoice #BL-4821 · Due 30 days

Draft

Whole milk 2L (×24)

5000 · COGS

£26.40

Coffee beans, House blend 1kg (×6)

5000 · COGS

£84.00

Takeaway cups 8oz (×500)

5010 · Packaging

£38.50

Pastries assorted box

5000 · COGS

£22.10

Subtotal£171.00
VAT 20%£34.20
Total£205.20
Original invoice attachedSynced from CostingBrik

Price history

Whole milk 2L · last 6 months

£1.37£1.28£1.19£1.09£1.00DecJanFebMarAprMay
CostcoBest price
£1.10
Booker Wholesale
£1.18
Brewery Lane
£1.32

Supplier intelligence

Spot overpaying. Switch with evidence.

Every supplier price is logged with its date. See trends, compare suppliers side-by-side, and walk into your next supplier conversation with numbers.

  • Price history per ingredient, per supplier.
  • Side-by-side comparison across your active suppliers.

Scenario modelling

Run the numbers before they hit you.

Model a price hike, swap an ingredient, or absorb a VAT change. See the year-end profit impact before you commit, then push the change live with one click.

  • Triggers for supplier price hikes, ingredient swaps, portion changes and VAT changes.
  • Annualised profit impact based on your actual Square sales mix, not guesses.
  • Happy with it? Push the scenario live across every affected recipe in one click.

Five trigger types

Supplier price changeIngredient swapPortion / batch changeRecipe price adjustmentVAT rate change

What If? scenario

Simulated

Brewery Lane · butter +8%

Trigger: supplier price change

Projected annual profit impact

-£1,247

Current

£108,420

Adjusted

£107,173

Affected recipes12 across 2 categories

Bakery

8 recipes

-£890

Brunch

4 recipes

-£357

Based on 52-week sales from SquarePush live →

Menu margin analysis

See the recipes quietly losing you money.

Sort your menu by margin. Find the one croissant that’s been costing more than it sells for.

Menu margins

Sorted by GP %, lowest first

8 items

Smoked Salmon Bagel

31/wk · Square

Low

Almond Croissant

58/wk · Square

Low

Brunch Board (sharer)

18/wk · Square

Watch

Smashed Avo Toast

96/wk · Square

Watch

House Granola Bowl

41/wk · Square

Healthy

Butter Croissant

134/wk · Square

Healthy

Flat White

182/wk · Square

Healthy

Latte (Regular)

207/wk · Square

Healthy

What operators actually feel

Recover 2-4% margin by fixing under-priced recipes.
Cut bookkeeper hours with auto-coded draft bills.
Live prices, not the ones from six months ago.

POS catalog sync

Plays beautifully with your POS.

CostingBrik works on its own. Connect your POS and it gets sharper, recipes link to the items you actually sell, modifiers map across, and margins get calculated against real sales mix.

  • Square live today (full catalog and modifier sync).
  • SumUp coming soon.
  • No POS? No problem. Everything works without one.
SquareLive
SumUpComing soon

CostingBrik

Flat White

Cost£0.62
GP82.3%

Linked

POS

Square

Flat White (8oz)

Sells£3.50
This week312 sold

3 modifiers mapped: Oat milk, Decaf, Extra shot

One Brik now. More when you’re ready.

CostingBrik is a complete tool on its own. When you’re ready, the data flows straight into the rest of Brikly, no double-entry, no migrations.

MenuBrik

Your costed recipes become menu items, priced for the margin you want.

SafetyBrik

Allergens auto-sync from ingredients into your allergen matrix. SafetyBrik is free.

Subscribe to one Brik. Add more when they earn it.

Common questions

Anything else you’d ask before signing up?

If your question isn’t here, mention it in the signup form and we’ll answer when we reach out.

Get started

Start with CostingBrik. Three months free.

We set you up ourselves so your menu is right from day one. Drop your details and we’ll be in touch within a couple of days.

Then £39/month for your first location, £19/month per additional. No card to start, cancel anytime.

No spam. We only contact you about CostingBrik.